Stock Management — Tracking Inventory Levels

If your business deals in physical goods, BillYantra's stock management module helps you track inventory so you never oversell or run out unexpectedly.

Enabling Stock Tracking

When adding a product (Inventory → Products), enable the Track Inventory toggle. Set:

• Opening Stock — Current stock quantity when you start using BillYantra
• Opening Stock Value — Total value of opening stock (for your books)
• Reorder Level — Minimum quantity before you get a low-stock alert

How Stock Moves

Viewing Current Stock

Go to Inventory → Stock. You will see:

• Product name and category
• Current stock quantity
• Value (at purchase cost)
• Reorder level with a 🔴 alert badge if stock is below reorder
• Movement history — click any product to see a full in/out log

Stock Valuation Methods

BillYantra uses FIFO (First In, First Out) for stock valuation by default. This means the oldest stock is treated as sold first, which affects your cost of goods sold.

Manual Stock Adjustment

For corrections (damaged goods, physical count differences):

1. Go to Inventory → Stock.
2. Click Adjust next to any product.
3. Enter the adjustment quantity (positive to add, negative to remove).
4. Add a reason (Damaged, Theft, Counting Error, etc.).

Note: Stock management is most useful for product-based businesses. If you are a pure services business, you can skip this module entirely.