Managing Vendors

Vendors are the suppliers you buy goods or services from. Maintaining a vendor list lets you record purchases faster and track ITC accurately.

Adding a Vendor

1. Go to Purchase → Vendors in the sidebar.
2. Click + Add Vendor.
3. Fill in:
   • Vendor Name — Business name of your supplier.
   • GSTIN — Supplier's GST number (required for ITC claims). BillYantra auto-fills their state.
   • State — Supplier's state (determines IGST vs CGST+SGST on purchases).
   • Email & Phone — For communication.
   • Billing Address — Supplier's registered address.
   • Bank Details — Account number, IFSC for payment tracking.

Vendor Ledger

Each vendor has a ledger showing:

• All purchases recorded against them
• Total amount billed
• Total payments made
• Outstanding balance payable

Access by clicking any vendor name → View Ledger.

Why Vendor GSTIN Matters

Your ITC claim is valid only if the supplier has filed their returns and their GSTIN is correct. If a vendor's GSTIN is invalid or they haven't filed GSTR-1, the ITC may be disallowed during GST audit.

BillYantra flags vendors with missing GSTINs so you can follow up.

B2C Vendors (Unregistered)

If a vendor is not GST-registered:

• No ITC can be claimed on purchases from them.
• For purchases above ₹5,000 per day from unregistered suppliers, Reverse Charge Mechanism (RCM) may apply — consult your CA.

Tip: Import your vendor list from Excel using the bulk import feature under Vendors → Import.